Protecting your personal data is extremely important to us.
Personal data we collect about you
We collect information about you when you:
- Sign up to our mailing list in writing/through our website/by direct oral request
- Attend an event
- Communicate with us
We do not collect information, such as usage statistics, by using cookies, server logs, and similar technologies.
We collect information that you provide directly to us. For example, we collect information that you provide when you sign up to our newsletter, attend our events, fill out a form, or communicate with us. The types of information that we may collect include your name, email address and any other information that you choose to provide.
On occasion, the information that you give us when you attend an event may include information about your age, gender, ethnicity, and opinions. This, and other kinds of sensitive information is given special protection. It is completely anonymised and never asked for in conjunction with your personal contact details, meaning it can never be connected to you as an individual.
How we use your information
We use information about you to:
- Conduct research into virtual reality exhibition and curation;
- Communicate with you
We may use information about you for various purposes related to improving our understanding about the nature of our audiences and the kinds of VR content they enjoy, including to:
- Improve our events and curation
- Monitor and analyse trends and preferences in connection with our events
We may use information about you for various purposes related to communicating with you, including to:
- Respond to your comments, questions, and requests
- Communicate with you, in accordance with your account settings, about products, services, opportunities and events offered by us and others, to provide news and information that we think will be of interest to you and to conduct online surveys.
Disclosures of your personal data
We never disclose information about you to any external individuals or organisations, unless they are an event partner.
If Limina is involved in a merger, acquisition, financing, reorganisation, bankruptcy, or sale of our assets, information about you may be shared, sold, or transferred as part of that transaction. We may also share information about you with current or future corporate parents, subsidiaries, or affiliates.
We may de-identify or aggregate information about you and share it freely so that you can no longer be identified. We may also share information about you with your consent or at your direction or where we are legally entitled to do so.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We retain certain information that we collect from you while you are a part of our mailing list for the following reasons:
- So you can receive our newsletter;
- To keep you up to date with relevant opportunities and events;
- To conduct research into virtual reality exhibition;
- To analyse the popularity of virtual reality content and curation
When we have no ongoing legitimate business need to process your information, we will delete it.
In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Revisions to this policy
You may update or correct your account information by following the ‘update your preferences’ link at the bottom of our emails we send you or by sending a request to firstname.lastname@example.org.
You may opt out of receiving Limina updates or unsubscribe by following the ‘unsubscribe from this list’ link at the bottom of our emails or by sending an email to email@example.com.
Your legal rights
If the General Data Protection Regulation applies to you because you are in the European Union, you have rights under data protection laws in relation to your personal data:
- The right of access – that’s a right to make what’s known as a ‘data subject access request’ for copy of the personal data we hold about you;
- The right to rectification – that’s a right to make us correct personal data about you that may be incomplete or inaccurate;
- The right to erasure – that’s also known as the ‘right to be forgotten’ where in certain circumstances you can ask us to delete the personal data we have about you (unless there’s an overriding legal reason we need to keep it);
- The right to restrict processing – that’s a right for you in certain circumstances to ask us to suspend processing personal data;
- The right to data portability – that’s a right for you to ask us for a copy of your personal data in a common format (for example, a .csv file);
- The right to object – that’s a right for you to object to us processing your personal data (for example, if you object to us processing your data for direct marketing); and
- Rights in relation to automated decision making and profiling – that’s a right you have for us to be transparent about any profiling we do, or any automated decision making.
These rights are subject to certain rules around when you can exercise them. You can see a lot more information on them, if you are interested, on the UK Information Commissioner’s Office website.
If you wish to exercise any of the rights set out above, please contact us (see ‘How to contact Limina about privacy’ section).
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
You have the right to make a complaint at any time to the Information Commissioner’s Office (“ICO”), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
How to contact Limina about privacy
Date of revision : 28-03-2019